Research Coordinator, Kvantum Institute

We are now seeking a

Research Coordinator

for the Kvantum Institute which facilitates international subject-specific and multidisciplinary research capabilities and the associated doctoral education capacities in collaboration with the Kvantum Institutional research staff and the University of Oulu Graduate School (UniOGS).

The position is full-time and permanent, starting on October 1^st, 2025.

Key Responsibilities

As a Research Coordinator, you will play a key role in enhancing the multidisciplinary research capabilities of the spearhead and emerging project researchers affiliated with the Kvantum Institute, and within the University of Oulu’s strategic focus on current thematic in global challenges, such as biodiversity loss and climate change (50% of your time). In addition, you will contribute to the development of inter- and multidisciplinary doctoral education and research initiatives inspired by the foresight activities of the Kvantum Institute (20%). A further 30% of your responsibilities will involve supporting postgraduate education and research coordination in collaboration with the UniOGS, faculties, the Kvantum Institute, and other internal and external stakeholders.

Main tasks 

• Coordinating and active assembly of multidisciplinary research programmes
• Supporting the spearhead and emerging projects of the Kvantum Institute
• Supporting national and European (EU) research programme development and increasing engagement
• Acting as a University of Oulu liaison and promoter within EU R&D programme building
• Coordinating, planning, developing, and implementing multidisciplinary doctoral training in collaboration with UniOGS
• Preparing and coordinating open and internal calls for doctoral candidate recruitment, including EU-funded opportunities
• Acting as the presenter in doctoral programme committee meetings
• Managing budgeting, reporting, and communication related to doctoral education
• Participating in the planning and execution of outreach and marketing activities for doctoral programmes
• Collaborating with strategic stakeholders and partner organizations
• Engaging in national, Nordic, Arctic, and University of the Arctic (UArctic) networks, in the fields of natural sciences and technology
• Additional tasks may be assigned by the employer

What We Offer

• A supportive and motivated team at the Kvantum Institute and the Graduate School, offering opportunities to grow and share your expertise
• A unique opportunity to shape the future of research and education in a multidisciplinary and interprofessional environment
• A meaningful role contributing to globally relevant research and academic development
• Flexible hybrid work opportunities
• Wellness benefit ePassi covering sport, culture and well-being. Read more about other staff benefits. 
• Work that matters and a workplace that promotes flexibility and work-life balance. Read more about working with us
• We have a HR Excellence in Research -quality label which is a recognition awarded by the European Commission for the development of researchers’ working conditions and careers.

What We Are Looking For

We are seeking a proactive, development-oriented individual who:

• Holds a doctoral degree
• Has strong organizational, analytical, and interpersonal skills
• Demonstrates initiative, responsibility, and enthusiasm
• Can manage multiple tasks independently and effectively
• Has strong IT skills and the ability to quickly adopt new systems
• Masters spoken and written Finnish and English languages
• Can perform well under pressure and within tight schedules

In addition, we value candidates with:

• Experience in similar expert roles, particularly in international environments
• Knowledge of doctoral education processes, including recruitment, funding, academic guidance, and administration
• Proven experience in grant writing and coordinating multidisciplinary research projects
• An interest in building bridges with decision-makers and enablers of research infrastructure and policy, both in Finland and internationally, to enhance the programme’s visibility, impact, and strategic alignment
• You are a solution-oriented professional with excellent communication and networking skills.
• You can prioritize and manage complex responsibilities, possess a service mindset, and are eager to learn and innovate.
• You are motivated to contribute to the continuous improvement of doctoral training and research facilitation.

Salary and Terms

The position is permanent, starting on October 1^st, 2025. The salary is based on level 11 of the demand level chart for other expert and support staff of Finnish universities. In addition, a salary component based on personal work performance will be paid (maximum of 50% of the job-specific component). The typical salary range is 4600-4800 €/kk. A trial period of 6 months is applied to the position.

How to Apply

If you are interested in this opportunity, please submit your application through our recruitment system by August 31^st, 2025. Please include:

1. A motivation letter
2. A statement describing your vision for developing multidisciplinary R&D and stakeholder engagement
3. CV

Shortlisted candidates will be invited for interviews, which may be conducted online or in person. All applicants will be informed about the progress of the recruitment process.

Contact Information

Additional information is given 1.-4.7., and 4.-5.8. 

by the Scientific Director the Kvantum Institute, professor Seppo Vainio (seppo.vainio@oulu.fi), tel. +358 40 747 0939