Research Assistant in the Horizon Europe ICEBERG project - Hiring in process/Finished, not possible to apply

We are now looking for a

Research Assistant

to join us in History, Culture and Communication Studies Research Unit (HIKUVIE) for a part-time (50%), fixed-term substitute position starting from 24 August 2026 until 31 May 2027.

The Research Assistant will work within the European Commission’s Horizon Europe-funded ICEBERG “Innovative community engagement for building effective resilience and Arctic Ocean pollution-control governance in the context of climate change” project (2024-2027). The ICEBERG project is led by the University of Oulu (Lead Coordinator). The Research Assistant will support the lead coordinating team in the management of the project.

About the job

As a Research Assistant for the ICEBERG project, you will play a pivotal role in supporting the project management and coordination team. You will be jointly supervised by Dr Thora Herrmann, the project leader, and Dr Élise Lépy, the project manager. Your responsibilities will include:

• Project coordination: assisting in the coordination of project activities, timelines, and deliverables
• Documentation: maintaining project documentation and records on Microsoft Teams
• Communication: monitoring and managing internal project communication channels including Microsoft Teams and email lists
• Administrative Support: providing administrative support to the project manager and team, including scheduling meetings, drafting meeting agendas, taking meeting minutes, and assisting other logistical tasks, as well as assisting with budget-related tasks 
• Reporting: assisting in the preparation, including formatting, of project reports (deliverables, progress reports etc.)

What we offer

• Work that matters! Read more about working with us.
• Development and career options of the big organisation. Read more about staff benefits.
• Finland is one of the most livable countries in the world, with a high quality of life, safety, excellent education system, and competitive economy. Read more about living in Oulu! 

Who are you?

In order to succeed and enjoy the position, we require from you:

• A Bachelor's degree
• Advanced proficiency in project management software and Microsoft Word, Microsoft Excel and Microsoft Teams
• Strong competence in using PDF tools, Webropol, Outlook calendar and organising and hosting virtual meetings using Zoom
• Strong communication skills, excellent command of written and spoken English language
• Ability to work effectively in a collaborative, multidisciplinary team
• High self-motivation and ability to manage multiple tasks and to work efficiently

We also appreciate:

• Experience of working in EU funded research projects

Salary

The position is a part-time (50%), fixed-term substitute position starting from 24 August 2026 until 31 May 2027 (or as agreed).

The salary will be based on the levels 3-4 of the demand level chart for other expert and support staff of Finnish universities. In addition, a salary component based on personal work performance will be paid (maximum of 50 % of the job-specific component). Starting gross salary will be approx. 1100-1300 EUR per month (before taxes). A trial period of 4 months is applied to the position.

How to apply?

Interested? If yes, please apply by 10 May 2026 through our recruitment system. Please attach a cover letter, CV and contact information of two previous employer references.

The eligible applicants fitting best in the profile expected for the position will be invited to an on-site or remote interview. Interviews will be held during week 21. The selection process may include more than one interview. The shortlisted candidates are also asked to submit their diplomas, and their references will be contacted. All applicants will be notified during the selection process.

We welcome applicants from all backgrounds, such as people of different ages, genders, and linguistic, cultural, or minority groups.

Contact Information

If you have any further questions, please contact Prof Thora Herrmann (thora.herrmann@oulu.fi) or Dr Élise Lépy (elise.lepy@oulu.fi).